1. Set up automated emails. Automated emails enable HR professionals to alert employees of regular events and annual occasions without constant referral to a lengthy calendar. It saves the team time and can make employees feel special if you include emails about birthdays and anniversaries. You can also use automated emails as deadline reminders for I-9 forms, benefit periods, and assignments for a specific group or division.
2. Increase accessibility to important forms. Prevent your employees from wasting time in search of work forms by making them easily accessible to everyone. This applies even if your company uses online forms. Consider compiling all forms onto a single platform or web page that all employees can access.
3. Refrain from using jargon. Avoid the use of jargon, acronyms, and shorthand when communicating through emails, letters, and other written methods. While the terms may be second nature to you, some employees may not understand their meaning and find your message unclear as a result.
4. Use face-to-face communications. Do not rely exclusively on emails and digital forms of communication. Following up on important emails and notices with face-to-face meetings sends the message that the company cares about the individuals of which its workforce consists.